Minutes

Eden Planning Board

February 27, 2007

 

FINAL

 

MEMBERS PRESENT:

 

Mark Agle

Dennis Brawdy

Bill Zittel

Andrew Romanowski

 

GUESTS:

 

 

Chairman, Mark Agle called the February 27, 2007 Planning Board meeting to order at 7:05 p.m.  Minutes of the December 19, 2006 and the January 27, 2007 Planning Board Meetings were approved as submitted and printed, so moved by Dennis Brawdy, seconded by Bill Zittel.  Being no discussion, all “Ayes” motion carried.

 

 

NEW & UNFINISHED BUSINESS:

 

The first order of business on the agenda is the Site Plan for former Dr. Dippert’s office for conversion to the future law office of Campbell & Shelton.  Since this is an approved use within the zone, the only things at issue are parking and signage.

 

Jay Braymiller (Architect) stated that some revisions have been made to the new Site Plan and presented a copy.  He stated, that basically, the difference is that we’ve reoriented the parking away from the front of the building thereby eliminating the need to back out towards the roadway.  We also added a sign and green area to be placed in the front of the building.  I already spoke to Scott on that and he advised that as long as we meet the parameters of the sign usages we would get the necessary permits etc.  We are showing I think 12 parking spaces when we are only required by code to have 7.

 

Mark – Does it show 12 on here, because I think I counted 11.

 

Jay – I thought there were 12, but let me see here.  You are correct there are 11.

 

Mark – Can you just note that revision in the data block on bottom of the Site Plan.  The data block also shows the zoning as C-1.  I think this is GB according to the zoning map, however it is a permitted use in GB.  There are no changes to the exterior of the building, no footprint changes.  Scott, based on your square footage calculations is that number of parking spaces correct?

 

Scott – Yes.

 

Bill – Is there a handicapped spot?  Do you need one?

 

Jay – There will be one if it is needed.

 

Scott – That’s a good question.

 

Mark – I guess, for our purposes the Site Plan just has to conform to the code and if the building code requires it to be ADA accessible, then you have the space to convert a space to handicap.  It is not an issue for us to decide.  Scott can look into that and let them know.

 

Bill – I make a motion to approve the Site Plan.  Seconded by Andrew.

 

Mark – Any discussion? 

 

Mark - I think we need to amend the motion to include the signage being in compliance with the overlay and the sign requirements.  Handicapped parking if required and you need to change the site data to reflect the GB Zoning.  So the file copy will be correct.  Okay, so the amended motion shall be to approve the site plan as submitted with the conditions: that the signage being in compliance with the overlay and the sign requirements, it include handicapped parking if required, the data block is to be changed to reflect the GB Zoning and the correct number of parking spaces, and that the parking spaces are to be delineated.   Seconded by Dennis.  All “Ayes.”

 

Mark – Okay, you are approved and ready to go.

 

Jay Braymiller & Colin Campbell – Thank you

 

Mark – Good Luck.

 

REPORTS AND ANNOUNCEMENTS

 

Mark – Okay, next we talked a little at our last meeting about the training requirements put in place for Zoning and Planning members effective January 1, 2007.  Each member will be required to fulfill 4 hours of training per year.  Dana, I think you had an announcement relating to the video training seminar that would go toward meeting the requirement?

Dana – Yes, the company has had considerable interest in running a video/seminar for the Southtowns.  We did a similar thing in Clarence.  You will all, of course, receive notice as soon as we determine where and when it will be happening.  So that should at least give you half of the required time.

 

Dennis – That will fall into one of the required training sessions.

 

Mark – Yes, there are 5 or 6 different options and a few different agencies that are running programs that qualify for fulfilling the training requirement.

 

Dana - I know there are several State agencies trying to get the word out that there are options.  I know the State is running one seminar later this week in Erie County.

 

Mark – One other announcement is that everyone had to sign confirming receipt of the new computer/internet policy adopted by the Town.  Everyone that is here has received and signed for their copy.

 

Mark – Dawn, I need you to provide me with a list of attendance records for all members during the last 6 months or so.  Dawn – Okay.  I am required to send out notices to those who have missed more than two consecutive meetings.

 

Mark – We need to start turning this around.  Attendance has been low and we need to see if people are still interested in serving in their capacity on this Board.  We all have other commitments but this night is known well in advance and we all need to make every effort to attend.  I know this is a volunteer post, but we all signed on for it; that is not to say that we won’t have legitimate excuses from time to time but we all know when the meetings are coming up. To fulfill our duty, we need to convene as a Board and act as a Board.

 

Bill  - Do we need to have another person apply to fill the alternate position?

 

Mark - That was the other thing we asked for at the last meeting was authorization by the Board to make Andrew a permanent member, which they did, and also for the Board to take the appropriate steps to find a new alternate.  So, Dawn you need to follow-up with whoever as to the advertising for an alternate member.

 

Dawn – It was in the previous request but I will follow-up on it.

Dennis – I think that [the alternate position] worked out very well.

Mark - Okay, if there is nothing else.

Bill Zittel – Motion to adjourn.  Dennis Brawdy – Seconded.  All “Ayes” motion carried.

 

Respectfully submitted,

 

 

Dawn Palma

3/7/07