Town Clerk & Tax Collection Department in the Town of Eden.Minutes

MINUTES

REORGANIZATIONAL MEETING 2004

EDEN TOWN BOARD

2975 EAST CHURCH STREET

JANUARY 8, 2004

7:30 P.M.

TOWN BOARD MEMBERS PRESENT:

GLENN R. NELLIS - SUPERVISOR

MARY LOU PEW - COUNCILWOMAN (Deputy Supervisor)

EDWARD KRYCIA - COUNCILMAN

VINCENT V. VACCO - COUNCILMAN

TIMOTHY J. WALKER - COUNCILMAN

OTHERS PRESENT:

Mary Jo Hultquist - Town Clerk

Ann Knack - Administrative Assistant

Call to order:

Supervisor Nellis called the Re-Organizational Meeting of the Eden Town Board to order at 7:30 P.M.

Pledge of Allegiance:

Supervisor Nellis led the assembly in the Pledge of Allegiance to the flag followed by a moment of silence.

REORGANIZATIONAL MEETING

FOR THE YEAR 2004

TOWN OF EDEN

Supervisor Nellis began the Re-organizational Meeting by reading the following items:

1. Regular meetings of the Eden Town Board will be held on the second Wednesday of each month starting at 7:30 P.M. Additional meetings will be held on the fourth Wednesday of each month as needed.

2. The official newspaper of the Town of Eden will be “The Sun” located in Hamburg, New York.

3. Surety Bonds will be carried as follows:

$490,000.00 – Tax Collector

$40,000.00 Supervisor

$24,000.00 – All Others

4. Mileage reimbursement will be $.34 per mile while using personal vehicles on Town business, authorized in advance.

5. Copies of adopted minutes will be on file at the Eden Library and the Town Clerk’s office.

6. Appoint HSBC, M & T, Evans National & Fleet Bank and other institutions as deemed appropriate by the Board, as banks for deposits, checking and investments.

MOTION was made by Supervisor Nellis to accept and approve Items Nos. 1 thru 6 as presented; seconded by Councilman Krycia; All – “Ayes”; Opposed? – None; Abstain? – None; Motion carried.

Councilwoman Pew then read the Salaries of Elected Officials as follows:

Salaries of Elected Officials:

1. Town Board Members $8,049.00 yearly to be paid monthly.

2. Justices Michael Cooper and Colin Campbell at $12,052.00 each yearly to be paid monthly.

3. Supervisor Glenn R. Nellis at $29,613.00 yearly to be paid bi-weekly.

4. The Head Assessor will receive $14,346.00 yearly, to be paid monthly and the other two assessors $11,161.00 each yearly, to be paid monthly.

5. Town Clerk, Mary Jo Hultquist $28,100.00 yearly, to be paid bi-weekly.

6. Highway Superintendent, Ronald Maggs at $53,758.00 yearly, to be paid bi-weekly.

MOTION was made by Councilwoman Pew to approve the above salaries; seconded by Councilman Vacco; All – “Ayes”; Opposed? – None; Abstain? – None; Motion carried.

Councilwoman Pew then read the Appointments and Salaries as follows:

Appointments and Salaries:

Appoint Jayne Cohoon full-time Court Clerk at $25,633.00 yearly to be paid bi-weekly.

Appoint Bettyann Neifer part-time Court Clerk at $11.34/hr. for up to 150 hours per year.

Appoint Joyce Guziec part-time Court Clerk at $9.07/hr. for 20 hours per month.

The salary of the full-time Building Inspector will be $46,533.00 yearly, to be paid bi-weekly.

Appoint William Laing Fire Inspector for structural fires at $65.56 per occurrence.

Appoint Catherine Swiech part-time secretary to the Building Inspector for five (5) hours per week at $9.07/hr. to be paid bi-weekly.

MOTION was by Councilwoman Pew to approve the above appointments; seconded by Councilman Krycia; All – “Ayes”; Opposed? – None; Abstain? – None; Motion carried.

Appoint Joan Doctor part-time secretary to the Assessors for 19 hours per week at the rate of $10.83/hr., to be paid bi-weekly.

The Chairman of the Zoning Board of Appeals will receive an annual stipend of $500.00 to be paid yearly.

The Chairman of the Assessment Board of Review is to be paid $125.00 yearly and the other members of the Assessment Board to be compensated $85.00 each yearly. A secretary, if needed, will be compensated $200.00 per year.

Deputy Town Clerk Paula Thurston will be paid $9.07 per hour and Deputy Town Clerk Janice King will be paid $8.49 per hour. The Town Clerk’s office shall not exceed a total of 1,350 Deputy Clerk hours or $12,250.00 for the year.

The Town Clerk is authorized to appoint a stenographer for Town meetings at $51.63 per session.

Appoint Mary Jo Hultquist, Registrar, at a rate of $2,673.00 yearly, to be paid monthly.

Appoint William Sickau part-time custodian at 40 hours per month at $11.21/hr. to be paid monthly.

Appoint Katherine Czaster as Senior Citizen Transportation Coordinator at $7.20/hr. for 19 hours per week, to be paid bi-weekly.

Appoint Raymond Zabron, part-time Dog Control Officer, at an annual salary of $10,956.00, to be paid monthly.

Appoint Maureen Zabron, part-time Dog Control Officer’s secretary at an annual salary of $2,334.00, to be paid monthly.

Appoint Susan Brass, Recreation Director at $16,458.00 yearly, to be paid monthly.

Appoint Scot Christiansen, Recreation Working Crew Chief, at $15.30/hr., to be paid bi-weekly.

Appoint Cynthia Kugler, part-time secretary to the Highway Superintendent at $10.30 per hour for 24 hours per week, to be paid bi-weekly, and GIS Clerk at $10.30 per hour for 16 hours per week, to be paid bi-weekly.

Appoint Melissa Zittel, Town Prosecutor, at annual salary of $4,626.00, to be paid monthly.

Appoint Shaw & Shaw (William Trask, Town Attorney) to provide legal services for the Town at an annual compensation of $24,400.00, to be paid monthly.

The Police Chief and full-time patrolmen will be compensated per the 2003-2004 Agreement between the Town of Eden and the Eden Police Club.

The full-time Police Dispatcher will be compensated $25,369.00 for the year, to be paid bi-weekly.

Part-time Police Officers will be paid $11.42 per hour, not to exceed a total expenditure of $31,634.00 for the year.

Part-time dispatchers will be paid $8.16 per hour with the exception of Jane Henry who will be compensated $10.26 per hour. Total dispatching allotment shall not to exceed the budgeted authorization of $27,850.00 per year.

Appoint Thomas Jones, Robert Brueggeman, Nicholas Blasz, Teresa Blasz, Dennis Farace, Seth Howard and Jane Henry part-time Police Dispatchers; Joseph Flynn, Charles Privitera, Mark Baltes, Nicholas Blasz, Michael Dau, Ray Zabron and Dave Hock part-time Police Officers, not to exceed sixteen (16) hours per week each.

MOTION was made by Councilwoman Pew to approve the above appointments and salaries; seconded by Councilman Walker; All – “Ayes”; Opposed? – None; Abstain? – None; Motion carried.

Councilman Walker read the following appointments:

Appoint Catherine Swiech, Planning Board Secretary at $65.00 per occasion.

Appoint Stacey Callinan secretary to the Historic Review Board to be compensated $63.30 per meeting and Zoning Board secretary at the rate of $65.73 per hearing plus $9.96/hr. for reconvened hearings.

Appoint Police Chief Patrick Howard the inspection official for games of chance at no pay.

Appoint Jack Kolb, Bingo Inspector at $58.35 per session (for 40 sessions, not to exceed $2,334.00).

Appoint the Town Clerk as Affirmative Action Officer at no pay.

The Eden and East Eden Fire Chiefs will receive an annual stipend of $1,000.00 each.

The Director of Operations for the Eden Emergency and Rescue Squad will receive an annual stipend of $1,000.00.

MOTION was by Councilman Walker to approve the above appointments and salaries; seconded by Councilwoman Pew; All – “Ayes”; Opposed? – None; Abstain? – None; Motion carried.

Councilman Walker read the following appointments:

Appoint Anne Mae Knack, Administrative Assistant and Confidential Secretary to the Supervisor at $38,218.00 yearly, to be paid bi-weekly.

Appoint Laura Krolewicz, Bookkeeper at $25,324.00 yearly, to be paid bi-weekly.

Appoint Catherine Swiech, part-time secretary to the Supervisor at $9.07 per hour for 14 hours per week, to be paid bi-weekly.

Appoint Dorothea Meyer, Town Historian at $1,866.00 for the year.

Appoint Glenn Nellis, Director of Civil Defense, at no salary.

Appoint Joseph Flynn, Captain of the Reserve Police, at no salary.

MOTION was made by Councilman Walker to approve the appointments and salaries: seconded by Councilman Krycia; All – “Ayes”; Opposed? – None; Abstain? – None; Motion carried.

Supervisor Nellis read the following appointments:

Appoint Mary Lou Pew Deputy Town Supervisor at no salary.

Appoint Robert Pietrocarlo Head Assessor.

MOTION was made by Supervisor Nellis to approve the appointments; seconded by Councilman Walker; Ayes? Nellis, Krycia, Vacco, Walker; Opposed? – None; Abstain? –Pew; Motion carried.

* Discussion: Councilman Walker stated that Mary Bailey, previous Head Assessor, was contacted and declined the reappointment of Head Assessor.

MOTION was made by Supervisor Nellis that the rate of pay for election inspectors will be:

Primary $115.00 per day

Election $115.00 per day

Training School $ 25.00 per day (no mileage)

Special Election $ 65.00 per day (specific hours to be set for each election)

The rate of pay for the Election Custodian will be $13.64/hr. plus mileage.

Seconded by Councilman Vacco; All – “Ayes”; Opposed? – None; Abstain? – None; Motion carried.

Supervisor Nellis made the following appointments as Town Board Liaisons to the various Town Boards/Committees:

Mary Lou Pew & Timothy Walker Code Review Committee

Vincent V. Vacco & Timothy Walker Recreation Advisory Board

Edward Krycia, Jr. Eden Chamber of Commerce

Glenn R. Nellis Historic Preservation Board

Edward Krycia, Jr. & Timothy Walker Economic Development Committee

Edward Krycia, Jr. Conservation Advisory Board

Mary Lou Pew Zoning Board of Appeals

Edward Krycia, Jr. Library Board

Mary Lou Pew Emergency Squad

Vincent V. Vacco Street Lights

Timothy Walker & Edward Krycia, Jr. Planning Board

Mary Lou Pew & Vincent V. Vacco Fire Departments

Timothy Walker Assessment Board of Review

Edward Krycia & Vincent V. Vacco Agricultural Advisory Board

Glenn R. Nellis & Vincent V. Vacco Drainage Committee

Mary Lou Pew Technology Committee

Mary Lou Pew Emergency Preparedness Committee

Edward Krycia, Jr. Comprehensive Plan Implementation Committee

Glenn R. Nellis Hamlet Revitalization Committee

Glenn R. Nellis Association of Erie County Governments

Glenn R. Nellis NEST- Solid Waste

Glenn R. Nellis & Timothy Walker Southtowns Water Consortium

Timothy J. Walker Erie County Sewer District No. 3

Glenn R. Nellis Community Development Block Grant

Glenn R. Nellis Rural Transit Service Advisory Board

MOTION was made by Councilman Walker to approve the appointments of Town Board Liaisons; seconded by Councilwoman Pew; All – “Ayes”; Opposed? – None; Abstain? – None; Motion carried.

Supervisor Nellis read the following reappointments:

Reappointment of Wendel Duchscherer as Town Engineer at an annual retainer of $6,600.00, to be paid monthly.

MOTION was made by Councilman Krycia to approve the reappointment; seconded by Councilman Walker; All – “Ayes”; Opposed? – None; Abstain? – None; Motion carried.

Advisory Board Appointments/Reappointments:

Supervisor Nellis stated all Committee/Board members whose terms were due to expire December 31, 2003 were notified and requested to fill out a new application if they wished to be considered for reappointment. Board Chairs were also asked to supply a recommendation for reappointment and appointments to their various boards. Based on the recommendations received to date:

Reappoint Robert Stievater, Kathy Swank, Russell Barten and Mary Jane Bolo to two-year terms on the Conservation Advisory Board.

Reappoint Karyn Agle, David Zittel, Felice Krycia and Gerald Mammoser to two-year terms on the Agricultural Advisory Board.

Reappoint William Agle to a five-year term on the Zoning Board of Appeals.

Reappoint Bettyann Neifer to a five-year term on the Eden Library Board and appoint Marilyn Antos to a two-year term on the Eden Library Board to fill the un-expired term of Robert Hazard.

Reappoint William Feasley and Juanita Majewski to three-year terms on the Off-Road Drainage Committee.

MOTION was made by Councilwoman Pew to approve the Advisory Board reappointments/appointments; seconded by Councilman Walker; All – “Ayes”; Opposed? – None; Abstain? – None; Motion carried.

Reaffirmation of the Town’s Procurement and Investment Polices:

MOTION was made by Supervisor Nellis to reaffirm the Procurement Policy adopted August 14, 1996, unchanged and to reaffirm the Investment Policies and Guidelines of the Town of Eden, both are on file in the Town Clerk’s office; seconded by Councilman Walker; All – “Ayes”; Opposed? – None; Abstain? – None; Motion carried.

Reaffirm daily meal allowance for annual Association of Towns Meeting held in New York City at $40.00 a day.

MOTION was made by Councilman Walker to reaffirm the daily meal allowance for annual Association of Towns Meeting held in New York City at $40.00 a day; seconded by Councilwoman Pew; “Ayes”; Nellis, Pew, Vacco, Walker; Opposed? – Krycia; Abstain? – None; Motion carried

Adjournment:

MOTION was made by Councilman Walker to adjourn the Re-organizational Meeting of the Eden Town Board; seconded by Councilwoman Pew; All – “Ayes”; Opposed? – None; Abstain? – None; Motion carried.

Supervisor Nellis adjourned the Re-organizational Meeting of the Eden Town Board at 8:00 P.M.

Respectfully submitted by,

Mary Jo Hultquist

Town Clerk