WORK SESSION MEETING – EDEN TOWN BOARD

2795 EAST CHURCH STREET

EDEN, NEW YORK

DECEMBER 28, 2005

7:30 P.M.

TOWN BOARD MEMBERS PRESENT:

            GLENN R. NELLIS                -           SUPERVISOR

            MARY LOU PEW                   -           COUNCILWOMAN (Dep. Supv.) (Absent)

            EDWARD KRYCIA, JR.        -           COUNCILMAN

            VINCENT V. VACCO            -           COUNCILMAN

            TIMOTHY J. WALKER         -           COUNCILMAN

OTHERS PRESENT:

            Mary Jo Hultquist                    -           Town Clerk

            Anna M. Knack                       -           Administrative Assistant

Call To Order:

            Supervisor Nellis called the Work Session of the Eden Town Board to order at 7:30 P.M.

Pledge of Allegiance:

            Supervisor Nellis led the assembly in the Pledge of Allegiance to the flag followed by a moment of silence.

Budget Transfers:

            Supervisor Nellis read the following “Budget Transfers” from Account A2680 to A3120.4 for Insurance recovery for repair to Police car in the amount of $3,104.14, from Account A1990.4 to A1620.4 for Payables/Utilities in the amount of $19,751.00, from Account A909 to A1640.4 for payables in the amount of $4,200.00, from Account A909 to A8020.4 for Planning in the amount of $1,054.59, from Account A909 to A1010.4 for Town Board Expenses in the amount of $340.95, from Account A8020.1 to A8020.4 for Planning in the amount of $196.60, from Account A3120.1 to A3120.4 for Police Contractual in the amount of $4,000.00, from Account A3620.1 to A3620.4 for Safety/Payable in the amount of $75.00, from Account A7410.1 to A7140.4 for Recreation in the amount of $2,587.23, from Account A7110.1 to A7110.4 for Recreation in the amount of $3,200.00, from Account A7310.1 to A7310.4 for Recreation in the amount of $1,500.00, from A7520.1 to A7520.4 for Historic Preservation in the amount of $75.75, from Account D5142.1 to D5142.4 for Highway Winter Material in the amount of $11,000.00, from Account D9015.8 to D9040.8 for Worker’s Compensation in the amount of $2,268.03, from Account D5142.1 to D5130.4 for Highway bills in the amount of $4,000.00, from Account SW909 to SW8320.4B for Farnham Services Water in the amount of $505.15, from Account SR909 to SR8160.4 for Garbage Service in the amount of $3,881.09 and from Account D2680 to D5130.4 for Insurance Recovery for repair to Highway Truck in the amount of $1,610.32.

MOTION was made by Councilman Walker to approve the “Budget Transfers” as presented; seconded by Councilman Vacco; All “Ayes”; Opposed? – None; Abstain? – None; Motion carried.

Encumbrances:

            Supervisor Nellis read the following “Encumbrances”:

DESCRIPTION	DEPARTMENT	ACCOUNT	AMOUNT
Karstedt (baseballs)	Recreation	A7310.4	$  1,013.77
Swartz Field/equip.	Recreation	A7140.4	$  4,390.96
Swartz Field/equip.	Recreation	A7150.4	$  2,200.00
Swartz Field/equip.	Recreation	A7310.4	$  2,294.70
Swartz Field/equip.	Recreation	A7110.4	$  2,400.00
18 mile Creek Stabilization Program	Drainage	A8540.4	$ 10,000.00
Swartz Field/Project 2005-2007	Drainage	A8540.4	$  2,899.94
Reprogram Radio/work on Radio Tower	Emergency Services	A3020.4	$  3,400.00
Hamburg Training	Eden Fire Company	SF3410.2	$  2,000.00
NYS Retirement System	Highway Retirement	D9015.8	$  6,500.00
Version 4 Conversions	Assessors	A1355.4	$  3,200.00
Matching Grants	Fire	SF3410.2	$ 11,200.00

MOTION was made by Councilman Krycia to approve the “Year-End 2005 Encumbrances” as presented; seconded by Councilman Walker; All “Ayes”; Opposed? – None; Abstain?

Audit Bills:

            Supervisor Nellis asked if there were any changes or additions to the “Audit of Bills” which are on file in the Town Clerk’s office.  There were none.

DESCRIPTION	VOUCHER NUMBERS	AMOUNT
General Fund	763-818	$34,439.79
Highway Dept. Fund	343-364	$23,689.98
Fire Dept. Fund	280-307	$14,610.77
Recreation Dept. Fund	180-187	$6,237.00
Refuse and Garbage Fund	28	$28,167.21
Street Lights Fund	32-33	$1,713.49
Water Fund	--	--
Trust & Agency Fund	1	1,000.00
Capital Fund	21-22	$54,011.60
Community Development	2-3	$53,841.92

MOTION was made by Councilman Walker to approve the “Audit of Bills” as presented; seconded by Councilman Vacco; All “Ayes”; Opposed? – None; Abstain? – None; Motion carried.

New and Unfinished Business:

1. Renewal of Yearly Special Use Permits

Supervisor Nellis read the “Conditions of Special Use Permits – Town of Eden”,

which is on file in the Town Clerk’s office. 

MOTION was made by Councilman Walker to approve the Special Use Permit renewals as presented; seconded by Councilman Krycia; All “Ayes”; Opposed? – None; Abstain? – None; Motion carried.

2. Request from Assessor’s Office to purchase new Copy Machine and File Cabinet

Supervisor Nellis read correspondence from Robert Pietrocarlo, Head Assessor to

purchase a new copy machine, in the amount of $711.00 and a new four drawer vertical file cabinet, in the amount of $381.00.  These items will be added to the “2005 Year-end Encumbrances”. 

MOTION was made by Councilman Vacco to approve the expenditures and add the items to the 2005 Year-end Encumbrances; seconded by Councilman Krycia; All “Ayes”; Opposed? – None; Abstain? – None; Motion carried.

3. Correspondence from Town of Hamburg – Resolution to participate in a Shared Municipal Services Incentive Grant for Fire/EMS software upgrade to Hamburg Dispatch

Supervisor Nellis read the following resolution:

WHEREAS,   the Town of Eden’s Fire and EMS agencies are dispatched to incidents by the Public Safety Dispatch office of the Town of Hamburg; and

WHEREAS,   these dispatching services have been provided by the Town of Hamburg through a Cooperative arrangement for numerous years; and

WHEREAS,   the Town of Eden recognizes the need for an upgrade to the Town of Hamburg’s dispatch capabilities through a dispatch software upgrade, and is in support of same;

NOW, THEREFORE BEIT RESOLVED that the Town of Eden is on record as of this date as a Co-Applicant, with the Town of Hamburg, for a Shared Municipal Services Incentive Grant, as administered by the New York State Department of State, to assist in obtaining a Fire/EMS software upgrade.

MOTION was made by Councilman Walker to approve the resolution as presented and to note that this service is provided at no cost to the taxpayers in Eden; seconded by Councilman Vacco; All “Ayes”; Opposed? – None; Abstain? – None; Motion carried.

4. Correspondence from Newell-Faulkner Post 880 and Don Stuhr, Four Corners Café Re:  Notification of request to the NYS Liquor Authority for a class change of their existing liquor license and also for the Town to waive the 30-day waiting period

Supervisor Nellis read correspondence from Harry F. Rudy, President Post 880

Newell-Faulkner Post 880 requesting the Eden Town Board waive the 30-day waiting period required for NYS Liquor License application.  Newell-Faulkner Post 880 is presently applying for a class change of their existing liquor license from CL (Club) to OP (on premises).  The necessity of this request is so that they may allow public use of their Legion Hall.  They will continue to operate their club lounge as a member’s only endeavor. 

MOTION was made by Councilman Krycia to waive the 30-day waiting period as presented; seconded by Councilman Vacco; All “Ayes”; Opposed? – None; Abstain? – None; Motion carried.

            Supervisor Nellis read correspondence from Don Stuhr, owner of the Four Corners Café requesting the Town Board to waive the 30-day waiting period required for NYS Liquor License application.

MOTION was made by Councilman Vacco to waive the 30-day waiting period as presented; seconded by Councilman Walker; All “Ayes”; Opposed? – None; Abstain? – None; Motion carried.

5. Eden Recreation – Award of Baseball Equipment Bid

Supervisor Nellis read correspondence from Susan Brass, Recreation Director

requesting the Town Board’s approval of the award of Bid for Baseball Equipment.  The Recreation Board is recommending the award of Bid for Baseballs be awarded to Karstedt Automotive (through BSN Sports) for $1,013.77.  A total of three bids had been sent out to Jim Ludtka Sporting Goods, Anaconda Sports and Karstedts.  Only Karstedts returned a quote.

MOTION was made by Councilman Walker to award the bid for baseballs to Karstedt Automotive (through BSN Sports) for $1,013.77; seconded by Councilman Vacco; All “Ayes”; Opposed? – None; Abstain? – None; Motion carried.

6. Shared Municipal Services Grant

Councilman Walker read the following resolution:

WHEREAS,   six municipalities in Southern Erie County have been working together for almost two years on the Southwest Erie County Regional Water Project.

WHEREAS,   this new built water project will benefit all of these municipalities, albeit in different ways; and

WHEREAS,   the Town of Eden is Lead Agency on this water project;

NOW, THEREFORE BE IT RESOLVED that the Eden Town Board authorizes Supervisor Glenn R. Nellis to act on behalf of the Town of Eden on all matters regarding a grant application under the State’s new “Shared Municipal Services Incentive Grant Program” that ultimately will benefit the municipalities that are part of the Southwest Erie County Regional Water Project.

MOTION was made by Councilman Walker to approve the resolution as presented; seconded by Councilman Vacco; All “Ayes”; Opposed?- None; Abstain? – None; Motion carried.

Supervisor’s Report:

            Supervisor Nellis presented a declaration from Brian Higgins, United States Senator to Tim Walker, Councilman in recognition of his service as Councilman for the past four (4) years.  Supervisor Nellis also extended his appreciation for the many nights Mr. Walker contributed to be part of the Town Board.

Hearing of Visitors:

            There were none.

Adjournment:

MOTION was made by Councilman Vacco to adjourn the Work Session Meeting of the Eden Town Board; seconded by Councilman Walker; All “Ayes”; Opposed? – None; Abstain? – None; Motion carried.

            Supervisor Nellis adjourned the Work Session Meeting of the Eden Town Board at 8:00 P.M.

                                                                                                Respectfully submitted by,

                                                                                                Mary Jo Hultquist

                                                                                                Town Clerk