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MINUTES

                                                               MINUTES

 

WORK SESSION MEETING – EDEN TOWN BOARD

2795 EAST CHURCH STREET

EDEN, NEW YORK

OCTOBER 23, 2002

7:30 P.M.

 

TOWN BOARD MEMBERS PRESENT:

            GLENN R. NELLIS                -           SUPERVISOR

            MARY LOU PEW                   -           COUNCILWOMAN (Absent)

            GEORGE F. ZITTEL              -           COUNCILMAN

            VINCENT V. VACCO            -           COUNCILMAN

            TIMOTHY J. WALKER         -           COUNCILMAN (Arrived Late)

 

OTHERS PRESENT:

            Mary Jo Hultquist                    -           Town Clerk

            Anna M. Knack                       -           Administrative Assistant

                       

 

Call To Order:

 

            Supervisor Nellis called the Work Session of the Eden Town Board to order at 7:30 P.M.

 

Pledge of Allegiance:

 

            Supervisor Nellis led the assembly in the Pledge of Allegiance to the flag followed by a moment of silence.

           

New and Unfinished Business:

 

1.)   Acceptance of Bid for Jennings Road Flood Mitigation Project

 

Supervisor Nellis received correspondence from Andrew C. Reilly, Town

Engineer from Wendel Duchscherer regarding the Jennings Road Flood Mitigation Project.  Mr. Reilly noted the three highest bidders, which are:

 

            S. St. George Enterprises G. C. Inc.                $58,907.00

            B.D.R., Inc.                                                     $67,792.00

            Tom Greenauer Development, Inc.                  $74,764.50

 

            Mr. Reilly stated that a mathematical check of the bids revealed errors in one of the bid proposals.  These errors did not result in any change in bidders rankings.  After reviewing the bids, checking the low bidder’s references and holding a Qualifications Review Conference with the low bidder, Wendel Duchscherer recommends that the low bidder, S. St. George Enterprises G. C., Inc. be awarded the contract for this work on the basis of their low bid of $58,907.00.

 

            Wendel Duchscherer also recommends that the Supervisor authorize the Notice to Proceed subject to the review and approval by the Town Attorney of the required insurance coverage and performance and Payment Bonds in accordance with the Contract Documents.

 

MOTION was made by Councilman Walker to award the Jennings Road Flood Mitigation Project to S. St. George Enterprises G. C., Inc. in the amount of $58,907.00, subject to review by the Town Attorney; seconded by Councilman Vacco; All “Ayes”; Opposed? – None; Abstain? – None; Motion carried.

 

 

 

 

2.)   Acceptance of Grant from New York State Emergency Management Office for All-Hazard Mitigation Plan

 

Supervisor Nellis received correspondence from Edward Jacoby, Jr., Director of

New York State Emergency Management Office (SEMO) regarding the Pre-Disaster Mitigation (PDM) Planning Grant.  Mr. Jacoby informed Supervisor Nellis that his request for a Pre-Disaster Mitigation (PDM) Planning Grant has been approved for $6,667.00.  The PDM Program is has a 75/25% cost-share requirement.  The grant amount will cover up to 75%, ($5,000) of the cost to prepare our plan.  The Town would be required to provide the remaining 25%, in the amount of $1,667.00. 

           

            Additionally, SEMO requires that Grant recipients enter into an agreement with the State that details the requirements and timeline to be adhered to in order to receive grant funding.  SEMO will be conducting technical assistance workshops for our area. 

 

            Supervisor Nellis would like to refer this information to the Disaster Preparedness Committee Co-Chairman, Robert Stickney and Maurice Dole.  Town Board members were in agreement.

 

MOTION was made by Councilman Vacco to accept the grant from the State Emergency Management Office (SEMO) in the amount of $6,667.00 after review by the Disaster Preparedness Committee Co-Chairman and Andrew Reilly, Town Attorney; seconded by Councilman Zittel; All “Ayes”; Opposed? – None; Abstain? – None; Motion carried.

 

3.)   Resolution – Jennings Road

 

Supervisor Nellis reported that Mike Askelor from the State Department of

Transportation has done a drive through of the area on Jennings Road from Paxon Road north to Old Jennings Road to lower the speed to 40 m.p.h.  Discussion continued about the possibility of taking the lower speed to Route 62, not stopping at the Old Jennings Road position. 

 

            Supervisor Nellis read and moved the following:

 

To lower the speed limit from Route 62, south to Paxon Road to 40 m.p.h. 

 

Seconded by Councilman Zittel; All “Ayes”; Opposed? – None; Abstain? – None Motion carried.

 

4.)   Water Supply Permit Application

 

Supervisor Nellis stated that a motion is needed giving him authorization to sign

the Water Supply Permit Application for Town of Eden Water District No. 4.

 

MOTION was made by Councilman Walker to authorize Supervisor Nellis to sign the Water Supply Permit Application for Town of Eden Water District No. 4; seconded by Councilman Vacco; All “Ayes”; Opposed? – None; Abstain? – None; Motion carried.

 

5.)   Approval of Adult Winter Program Supervisors

 

Supervisor Nellis read correspondence from the Susan Brass, Recreation Director

regarding the Approval of Adult Winter Program Supervisors which are as follows:

           

            Don Williams – Adult Volleyball Supervisor - $8.00/hr.

            Kristen Cook - Adult Swimming Supervisor - $10.00/hr.

            Richard Cerne – Adult Basketball Supervisor - $8.00/hr.

            David Evans – Head Swim Coach, Eden Dolphins Swim Club - $16.50/hr.

            Chris Nellis – Assistant Swim Coach, Eden Dolphins Swim Club - $15.00/hr.

            Paul Glieco – Assistant Swim Coach , Eden Dolphin Swim Club - $10.50/hr –

                        after 8 weeks - $11.00/hr.

 

MOTION was made by Councilman Walker to approve the Adult Winter Program Supervisor Staff Appointments as indicated above and with funds in the 2002 budget; seconded by Councilman Zittel; All “Ayes”; Opposed? – None; Abstain? – None; Motion carried.

 

 MOTION was made by Councilman Walker to close the Work Session Meeting of the Eden Town Board; seconded by Councilman Vacco; All “Ayes”; Opposed? – None; Abstain? – None; Motion carried.

 

            Supervisor Nellis closed the Work Session Meeting of the Eden Town Board at 8:00 P.M.

 

MOTION was made by Councilman Walker to open the Public Hearing to consider Proposed Uses for Community Development Block Grant Money Application – 2003; seconded by Councilman Vacco; All “Ayes”; Opposed? – None; Abstain? – None; Motion carried.

 

            Supervisor Nellis opened the Public Hearing at 8:00 P.M.

 

8:00 P.M.

Public Hearing

Proposed Uses for Community Development Block Grant

 Money Application – 2003

 

            Supervisor Nellis explained the purpose of the Public Hearing was to listen to any concerns or questions that citizens have.  Supervisor Nellis then explained that information is taken from the 1990 census, which qualifies the area of Route 62 from Shadagee Road to New Jerusalem Road.  It is typical for a municipality to receive grants every 3rd year and last year the Town of Eden was awarded the full grant amount of $90,000.00, which was used partially for equipment and a shelter at Minekime and Swartz playgrounds and $24,000.00 of the grant was used for handicap accessibility at the Boys & Girls Club of Eden.

           

            Supervisor Nellis then opened up the discussion to all in attendance.  Mike Bolo, 9998 Clarksburg Road suggested asking for off-street parking and safe ingress and egress from Swartz Field playground. Supervisor Nellis stated that there is a question of ownership regarding that area.  Much discussion continued on that subject and it was decided that it had been discussed before and a committee may be formed to re-visit the issues.

 

All persons desiring to be heard, having been heard, Supervisor Nellis closed the Public Hearing at 8:07 P.M.

 

MOTION was made by Councilman Zittel to close the Public Hearing; seconded by Councilman Vacco; All “Ayes”; Opposed? – None; Abstain? – None; Motion carried.

 

MOTION was made by Councilman Walker to open the Work Session of the Eden Town Board; seconded by Councilman Vacco; All “Ayes”; Opposed? – None; Abstain? – None; Motion carried.

 

6.)   Resolution authorizing Rural Transit Service Van Program as the Town’s 3rd

Priority on our 2003-2004 Community Development Block Grant Application

 

Supervisor Nellis discussed the three (3) items that should be considered

for the 2003-2004 Community Development Block Grant Application.  They are as follows in order of reverse priority:

 

3.     Participation with Rural Transit Van Service in the amount of $125,000.00.

 

2.     Rural Transit Service Van – to purchase a new van in the amount of $30,000.00.

 

1.  To be determined.

 

                        Supervisor Nellis explained the areas that the Rural Transit Service Van

Covers in the area, specifically Eden, Boston, Colden and Brant.  The rest of the discussion focused on the several areas of the Town of Eden to be included such as  sidewalks from the railroad tracks on West Church Street to Evelyn Drive and safe ingress and egress from Swartz Field and off-street parking.

 

MOTION was made by Councilman Walker to approve items #3 and #2 to be considered for the 2003-2004 Community Development Block Grant Application, with item #1 to be determined at a later date; seconded by Councilman Zittel; All “Ayes”; Opposed? – None; Abstain? – None; Motion carried.

 

Supervisor’s Report:

 

            Supervisor Nellis requested an Executive Session be held at the end of this meeting.  Supervisor Nellis also reported that a meeting will be held on Tuesday, October 29, 2002 at 9:00 A.M. at the Eden Town Hall with Rural Development for the final steps of Water District No. 4.

           

Hearing of Visitors:

 

            There were none.

Adjournment:

 

MOTION was made by Councilman Walker to adjourn the Work Session Meeting of the Eden Town Board; seconded by Councilwoman Pew; All “Ayes”; Opposed? – None; Abstain? – None; Motion carried.

 

            Supervisor Nellis adjourned the Work Session of the Eden Town Board at 8:25 P.M.

 

Executive Session:

 

            Supervisor Nellis adjourned the Executive Session of the Eden Town Board at 9:15 P.M.

 

                                                                                                Respectfully submitted by,

 

 

 

 

                                                                                                Mary Jo Hultquist

                                                                                                Town Clerk

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