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MINUTES

                                                               MINUTES

 

WORK SESSION MEETING – EDEN TOWN BOARD

2795 EAST CHURCH STREET

EDEN, NEW YORK

MAY 22, 2002

7:30 P.M.

 

TOWN BOARD MEMBERS PRESENT:

            GLENN R. NELLIS                -           SUPERVISOR

            MARY LOU PEW                   -           COUNCILWOMAN (Deputy Supervisor)

            GEORGE F. ZITTEL              -           COUNCILMAN

            VINCENT V. VACCO            -           COUNCILMAN

            TIMOTHY J. WALKER         -           COUNCILMAN (Absent)

 

OTHERS PRESENT:

            Mary Jo Hultquist                    -           Town Clerk

            Anna M. Knack                       -           Administrative Assistant

 

Call To Order:

 

            Supervisor Nellis called the Work Session of the Eden Town Board to order at 7:30 P.M.

 

Pledge of Allegiance:

 

            Supervisor Nellis led the assembly in the Pledge of Allegiance to the flag followed by a moment of silence.

 

            Supervisor Nellis asked John Reid, R & D Engineering to bring everyone up-to-date regarding Water District No. 4.  Mr. Reid stated that sealed proposals for the furnishing of all labor, plant, tools, equipment and specified materials, etc. for furnishing and installing approximately 32,100 L. F. of 8-inch PVC watermain, fittings, valves, hydrants, pavement replacement and appurtenances along Jennings Road, Kulp Road, Paxon Road, Sandrock Road, Wepax Road and Gary Drive in the Town of Eden will be received in the Town Clerk’s office prior to the Bid Opening May 24, 2002 @ 10:00 A.M.

            The other bid openings will be held on Friday, May 31, 2002 @ 10:00 for the furnishing of all labor, plant, tools, equipment and specified materials, etc. for furnishing and installing a 283,000 gallon steel standpipe water storage tank, foundation, watermain, fittings, valves, and drainage work at tank and appurtenances in the vicinity of the intersection of Kulp Road and Jennings Road in the Town of Eden and 10:30 A.M. for the furnishing of all labor, plant, tools, equipment and specified materials, etc. for furnishing and installing a pump station and associated controls on Jennings Road and the controls for the Kulp Road Tank in the Town of Eden to be held in the Town Clerk’s Office. 

 

           

New and Unfinished Business:

 

1.)   Discussion of 4-Year Terms for Highway Superintendent and Town Supervisor

 

Supervisor Nellis read Proposed Local Law No. 1-2002, which purpose is to

change the term of the Town Superintendent of Highways from two (2) to four (4) years pursuant to the enabling authority of Section 10 of the Municipal Home Rule Law.

 

MOTION was made by Councilman Zittel to set the Public Hearing date of July 10, 2002 at 8:00 P.M.; seconded by Councilman Vacco; All “Ayes”; Opposed? – None; Abstain? – None; Motion carried.

 

            Supervisor Nellis read Proposed Local Law No. 2-2002, which purpose is to change the term of the Town Supervisor from two (2) to four (4) years pursuant to the enabling authority of Section 10 of the Municipal Home Rule Law.

 

MOTION was made by Councilman Vacco to set the Public Hearing date of July 10, 2002 at 8:00 P.M.; seconded by Councilman Zittel; All “Ayes”; Opposed? – None; Abstain? -  None; Motion carried.

 

2.)   Fire Truck Bids

 

Paul Laing, Eden Fire Chief presented the bid for the New Eden #7 truck.  The Eden

Fire Department Truck Committee recommended the award of the New #7 truck to Saulsbury Fire Rescue, Inc., from Tully, NY.  The total bid price is $279,765.00.

 

MOTION was made by Councilman Zittel to accept the bid price of $279,765.00 for the New Eden #7 Truck with his thanks to the Truck Committee for their hard work and dedication; seconded by Councilwoman Pew; All “Ayes”; Opposed? – None; Abstain? – None; Motion carried.

 

            It was also noted that an additional fee of $3,930.00 be accepted for lettering to be paid in 2003.

 

            Supervisor Nellis then asked for authorization of the Town Board to expend funds from the Fire District Capital (Equipment) Reserve Fund of the Town of Eden, subject to Permissive Referendum for the purchase of the new Eden #7 Truck.

 

MOTION was made by Councilwoman Pew to authorize Supervisor Nellis to expend funds for the purchase of the new Eden #7 Truck; seconded by Councilman Vacco; All “Ayes”; Opposed? – None; Abstain? – None; Motion carried.

 

3.)   Quotes on Full Engineering Work for Eden Industrial Park

 

Supervisor Nellis stated that Request for Qualifications (RFQ) are being requested

by the Town of Eden for the design of an Industrial Access Road (Town Road), gravity sewer and other related infrastructure.  These improvements are being planned to provide access to the existing area of Crescent Manufacturing off Route 62 in the Town of Eden.  Potential funding for this project is through Erie County and their Community Development Block Grant program.

 

            Supervisor Nellis stated that four (4) RFQ’s went out with two (2) responding.  They are Wendel Duchscherer and Nussbaumer & Clarke.  Supervisor Nellis has reviewed both and considered them well done.  It is his recommendation to go with Wendel Duchscherer so we can make use of their previous experience in doing a concept plan and feasibility study on the Crescent property.  With their help it may allow us to expedite the project. 

 

MOTION was made by Councilman Zittel to award the RFQ to Wendel Duchscherer to design an Industrial Access Road with grant money received from the Community Block Development grant money; seconded by Councilwoman Pew; All “Ayes”; Opposed? – None; Abstain? – None; Motion carried.

 

4.)   County Personnel Office Compliance

 

Supervisor Nellis stated that new personnel at Erie County has initiated the

creation of two positions in the Recreation Department that already exists but need to be re-named.  They are, Recreation Specialist Position (Aerobics Instructor) 1 position, and Highway MEO’s (Motor Equipment Operators) 2 positions. 

 

MOTION was made by Councilwoman Pew to accept the new titles for the existing positions; seconded by Councilman Vacco; All “Ayes”; Opposed? – None; Abstain? – None; Motion carried.

 

5.)   Town Board Authorization for Installation of T-1 Data Line

 

Supervisor Nellis received correspondence from Kenneth R. Beam, Jr. Director

of Central Data Processing for Erie County regarding the installation of a T-1 Date Line that would allow the Town and County to transmit data to each other and it would allow the Town Clerk/Tax Collector to have access to the County tax files in order to search back tax information.  By granting the County the ability to install this data line, our Town will have the ability to access other County functions such as Internet access through the County network and the Erie County GIS System.  The County of Erie would absorb the cost.

 

MOTION  was made by Councilwoman Pew to authorize Supervisor Nellis to notify Mr. Ken Beam of the Erie County Division of Information & Support Services that the Town Board of the Town of Eden approves the installation of the T-1 data line at the Eden Town Hall at the expense of the County of Erie; seconded by Councilman Zittel; All “Ayes”; Opposed? – None; Abstain? – None; Motion carried.

 

6.)   Referral – Proposed Parking Regulations Business District

 

Supervisor Nellis presented a “Draft” for Proposed Parking Regulations, to add an

Amendment to the Route 62 Hamlet Overlay.  The Hamlet Revitalization Committee has reviewed and approved the proposal.  Supervisor Nellis would like to refer this proposal to the Planning Board.

 

MOTION was made by Councilman Vacco to refer the above-mentioned proposal to the Eden Planning Board for their consideration; seconded by Councilwoman Pew; All “Ayes”; Opposed? – None; Abstain? – None; Motion carried.

 

7.)   Chemical Bid – Recreation

 

Supervisor Nellis stated the he has received information for Sue Brass, Recreation

Director regarding the Chemical Bid for the pool for the 2002 summer season.  Three bids were mailed and only one returned from Fisher Pools in the amount of $2,635.65.

 

MOTION was made by Councilwoman Pew to accept the bid from Fisher Pools in the amount of $2,635.65 for chemicals; seconded by Councilman Vacco; All “Ayes”; Opposed? – None; Abstain? – None; Motion carried.

 

Supervisor’s Report:

 

            Supervisor Nellis reported that the bids are out on the bridge replacement on East Church Street.  They are due by June 6, 2002.

 

Hearing of Visitors:

 

            There were none

 

Adjournment:

 

MOTION was made by Councilman Zittel to adjourn the Work Session of the Eden Town Board; seconded by Councilwoman Pew; All “Ayes”; Opposed? – None; Abstain? – None; Motion carried.

 

            Supervisor Nellis adjourned the Work Session of the Eden Town Board at 8:35 P.M.

 

Executive Session:

 

            Supervisor Nellis adjourned the Executive Session of the Eden Town Board at 9:00 P.M.

 

 

                                                                                                Respectfully submitted by,

 

 

 

 

                                                                                                Mary Jo Hultquist

                                                                                                Town Clerk

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