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MINUTES

MINUTES

 

WORK SESSION MEETING – EDEN TOWN BOARD

2795 EAST CHURCH STREET

EDEN, NEW YORK

FEBRUARY 23, 2000

7:30 P.M.

 

TOWN BOARD MEMBERS PRESENT:

            GLENN R. NELLIS                -           SUPERVISOR

            EDWARD C. KRYCIA, JR.   -           COUNCILMAN (Deputy Supervisor)

            MARY LOU PEW                   -           COUNCILWOMAN

            VINCENT V. VACCO            -           COUNCILMAN (Absent)

            GEORGE F. ZITTEL              -           COUNCILMAN

 

OTHERS PRESENT:

            Mary Jo Hultquist                    -           Town Clerk

            DianaRae Walker                    -           Deputy Town Clerk

            Anna M. Knack                       -           Administrative Assistant

 

 

Call To Order:

 

            Supervisor Nellis called the Work Session of the Eden Town Board to order at 7:37 P.M.

 

 

Pledge of Allegiance:

 

            Supervisor Nellis led the assembly in the Pledge of Allegiance to the flag followed by a moment of silence in honor of our Town.

            Supervisor Nellis stated that Councilman Vacco was excused from the work session for he is currently representing the Town of Eden at the New York State Association of Town Governments in New York City as a delegate.           

 

 

 

New and Unfinished Business:

 

1.) Proposal – Internet Program

 

            Supervisor Nellis turned to Councilwoman Pew to explain the proposal.  Councilwoman Pew explained that she has researched the pricing for Internet access for Town employees currently on the network.  There are a variety of ranges and Councilwoman Pew expressed concern regarding security issues in having Internet access.  Based on the research that Councilwoman Pew conducted and the pricing, Councilwoman Pew recommended that the Town Board go with Bits & Bytes Computer who currently is the Town’s technical experts.  The Town would utilize their dial-up service at a cost of $14.95 per month.  She explained that there is Internet access that is free, however they have a lot of advertising on them, they are slow and there is the risk of security.  Bits & Bytes Computer will guarantee the Town’s security issues.  By going with Bits & Bytes Computer there would be no need of extra phone lines.  There are currently twelve phone lines running into the Town Hall and the Town would have to install more phone lines for everyone to have direct access if the Town goes with another service.  Through Bits & Bytes Computer, a software package will be needed which is the Wingate Internet software package that Bits & Bytes Computer recommends and the price is $299.00. 

            Councilwoman Pew also recommended since the Town of Eden web site has been down due to the hosting site “Paradox” going out of business, that the Town look into a web host site done by Bits & Bytes Computer at a cost of $240.00 a year.  This would include up to 10 mega bytes of storage and $10.00 per mega byte for each additional mega byte.  Councilwoman Pew felt that currently the Town of Eden’s web site would hold no more than 10 mega bytes at this time.

            Councilman Krycia asked how many of the items mentioned by Councilwoman Pew are one time only charges and which will be incurred every year.  Councilwoman Pew explained the following:

  • Wingate Internet Software Package at $299.00 – one time
  • Installation at $200.00 – one time
  • Dial-up service at $14.95 per month totaling $179.40 per year
  • Town of Eden web site posting at $240.00 per year

 

Councilwoman Pew went on to explain that the annual cost would be $419.40.  Councilwoman Pew also stated that with “Paradox” the Town hasn’t had to pay the past three years for the web host site.

Councilwoman Pew also stated that she is still exploring the possibility of Level 3 Communications with the fiber optics going along the railroad and Adelphia Cable, she has not ruled out using them.  Councilwoman Pew explained that the Town Hall has category 5 wiring already running into the building that would allow connection to either one.  The Town is not locked into the proposal of Bits & Bytes Computer, it is to get the Town up and running for now with out having to put in more phone lines.

            Supervisor Nellis asked if the Town is required to sign a one-year contract for the dial-up service.  Councilwoman Pew explained that Bits & Bytes Computer requires that the Town at least pay in three-month increments. 

            Wilbert Smutz of 3094 East Church Street asked if the $14.95 per month was for each computer in the Town.  Councilwoman Pew answered “no” and explained that the Wingate Internet Software Package is going to utilize one modem and it would serve as a ten-user license.  The software is paying for the number of users for the Internet. 

            Councilman Zittel asked what the potential usage of the Town of Eden website would be or what kind of audience it might be serving for this kind of investment, how many residents are using the Town of Eden website.  Councilwoman Pew explained that the Town of Eden web site is widely used and forever growing from the Eden Alumni to organizations within the school.  Councilwoman Pew also expressed excitement on the possibility of having access to the GIS system without incurring cost for a user license fee for each user.  This would allow each user through the Internet access to the GIS system more available. 

            Councilwoman Pew also stated that Town committees would also have access to the Internet by using the computer in the conference room. 

 

MOTION was made by Councilwoman Pew to accept the proposal from Bits & Bytes Computer for $918.40 to purchase Wingate Internet Gateway ten user license software for $299.00 which includes internet security, installation set-up charge of $200.00, internet dial-up service at $14.95 per month at a total of $179.40 for twelve months and web posting at $240.00 per year of up to 10 mega bytes; seconded by Councilman Zittel.  Before being put to a vote Supervisor Nellis asked Councilwoman Pew if she was suggesting that the Town purchase the Internet dial-up service for one year at $179.40.  Councilwoman Pew rescinded her statement and stated not to exceed $918.40 until there is further investigation on whether or not the dial-up service can be done monthly.  The Motion was then put to vote; All – “Ayes”; Opposed? – None; Abstain? – None; Motion carried.           

 

 

2.) Resolution authorizing Supervisor Nellis to sign grant for Seat Belt/Child Restraint

     Use Project

 

            Supervisor Nellis stated that the Town received the money last month and realized that a resolution was needed to execute the program.

 

            Councilman Krycia read the following RESOLUTION:

 

WHEREAS, the Town of Eden has been notified that the Governor’s Traffic Safety Committee will fund the above project in the amount of $9,000.00; and

 

WHEREAS, the Town of Eden has previously participated in this project with much success; and

 

WHEREAS, the Town of Eden is eager to continue its participation in this program in order to increase the usage of seatbelt and child restraints throughout our community;

 

NOW, THEREFORE, BE IT RESOLVED that Supervisor Glenn R. Nellis be authorized to execute the agreement between the Town of Eden and the State of New York for participation in the Governor’s Traffic Safety Committee’s Seat Belt/Child Restraint Use & Compliance Project commencing October 1, 1999.

 

Seconded by Councilman Zittel; All – “Ayes”; Opposed? – None; Abstain? – None; Motion carried.

 

 

3.) Advisory Board Appointments

 

 

            Supervisor Nellis read a letter received from the Eden Historical Review Board with the recommendations for reappointment for a two-year term of the following:

Barbara Brandt

Robert Law

Robert Stievater

 

MOTION was made by Councilwoman Pew, as recommended by the Eden Historical Preservation Review Board, to reappoint Barbara Brandt, Robert Law and Robert Stievater for a two-year term; seconded by Councilman Krycia; All – “Ayes”; Opposed? – None; Abstain? – None; Motion carried.

 

MOTION was made by Councilman Zittel, as recommended by the Eden Historical Preservation Review Board, to appoint Robert Stievater Chairman to the Eden Historical Preservation Review Board for one year; seconded by Councilman Krycia; All – “Ayes”; Opposed? – None; Abstain? – None; Motion carried.

 

 

 

4.) Ad for Eden Senior High School Musical “The Wiz”

           

 

            Supervisor Nellis requested that the Town purchase a half page ad for the program for the Eden Senior High School Musical “The Wiz” in the amount of $30.00.  The musical is being held March 10th, 11th & 12th.

 

MOTION was made by Councilman Zittel to approve the expenditure of $30.00 for a half page ad in the Eden Senior High School Musical, “The Wiz” program; seconded by Councilman Krycia; All – “Ayes”; Opposed? – None; Abstain? – None; Motion carried.

 

 

 

Supervisor’s Report:

 

            Supervisor Nellis reported that the archaeological study for Water District #4 would start Friday, February 25 due to the melting of the snow.  Supervisor Nellis stated that the study could not be done until the snow had melted and with the weather this week the study could begin as early as Friday.

            Councilman Zittel expressed concern with the increase cost that the Water authority is taxing the Town for per hydrant usage that have been quite staggering for the community.  Councilman Zittel stated that it costs the Town between $45,000.00 to $50,000.00 a year for the hydrants.  Councilman Zittel stated that he is not advocating that the Town get rid of the hydrants, he feels that the hydrants are necessary.  Every time a waterline or development is put in, the hydrants are being placed every 500 feet.  Councilman Zittel stated that he has spoken with the Fire Chief and the code enforcement officer that up to 1000 feet would be adequate.  We could cut the number in half if the Town is interested and research is being done to check with the State, insurance companies to be sure the Town does not violate the usage of the hydrants.  The Fire Chief felt that with the trucks that have been purchased, they have the longer hoses to support the footage.

            Andrew Reilly, Town Engineer stated that it was a good idea and that it is a common practice in rural areas to place the hydrants every 1200 feet.  There was discussion of the possibility to take hydrants out of service and that it would be something worth checking into as the Town proceeds with the new water district.

            Supervisor Nellis stated that the Town would communicate the information to John Reid of R & D Engineering so that he could report on it at the next Town Board meeting.

            Lastly Supervisor Nellis reported that the audit by Fox & Company is almost complete and will be ready to forward to Albany by March 1, 2000.  Copies for review by the Town Board would possibly be ready by June 2000.

 

  

 

Hearing of Visitors:

 

            Ruth Szalasny of 3048 Belknap Road

 

 

Presentation – Video Tape on Land Use

 

            Supervisor Nellis began the video presentation at 8:03 P.M.  Andrew Reilly explained that the presentation promotes the improvement of space and shows the technique of achieving the goals.

 

 

           

Adjournment:

 

MOTION was made by Councilman Zittel to adjourn the Eden Town Board Work Session; seconded by Councilwoman Pew; All – “Ayes”; Opposed? – None; Abstain? – None; Motion carried.

 

            Supervisor Nellis adjourned the Eden Town Board Work Session at 10:10 P.M.

 

 

 

 

 

 

                                                                                                Respectfully submitted by,

 

 

 

 

                                                                                                Mary Jo Hultquist

                                                                                                Town Clerk

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